Associate PMO Analyst

The Role
The Associate PMO Analyst partners with Project/Program Manager, Information Digital and Technology Manager, Product Manager and several other stakeholders for the successful delivery of their products, projects , programs and portfolio adhering to Product / Project Delivery Framework (PDF) and Shell ways of working.  

In a typical Product, Project / Program, the activities of the PMO are centralized around budget management including cost trend analysis, support product, project and program strategic requirements by implementing the Product & Project delivery framework, best practices, tools throughout the product, project and program life cycle. 

• Understand the Project Delivery Framework (PDF) and how to apply both Waterfall and Agile project delivery methodologies within the framework. 
• Understand the key elements required to set up an IT project and work closely with PMs and other parties to ensure smooth set up. Ensure PDF compliance through setting up appropriate repositories and data entries, maintaining quality data, and making sure that required project artifacts are created, reviewed and approved.  
• Work with product, project and program managers to build and maintain plans, schedules, and resource allocation throughout the life cycle product, project and program life cycle. 
• Produce insightful reports and ensure that status reporting is fit for purpose, complete, timely, accurate, and communicated effectively.  
• Capture risk based on the inputs from PM’s, monitors and track risks and issues.   
• Project Assurance : Examine project documentation/data for completeness and accuracy. 
• Effectively use tools like Microsoft Office (Word, Excel, PowerPoint, SharePoint, MS Project on need basis, Service Now and Power BI’s) and required templates to create and manage project deliverables. 

In a Portfolio the PMO activities are centralized around overall Portfolio which constitutes of Products, Projects and Programs under that portfolio. This includes the budget management including cost trend analysis, overview of projects / programs change management, reporting and quality assurance of the overall portfolio in alignment to IT Engineering PPM ways of working.  

• Produce required portfolio reports and ensure that status reporting including finance that is fit for purpose, complete, timely, accurate, and communicated effectively. 
• Examine project documentation/data for completeness and accuracy for their respective portfolio’s. 
• Implement the Standard PMO ways of working and toolset which is fit for purpose for a project / programs. Ensures effective usage of the toolset and that adequate processes, assurance, reporting, communication, data, etc. are in place. 
• Proactively ensure project Assurance compliance in place for their respective portfolio’s. 
• Coordinate mandatory reviews and audits on schedule and according to procedure.  Track resultant recommendations and actions necessary to address shortcomings. 
• Advance IT discipline in PDF adoption through coaching others in its effective application.  Support PM’s and PMO staff to develop the critical skills and characteristics required for success in contingency, cost, resource, schedule, and risk management. 
• Drive contingency management and proactively control project costs and schedule through understanding and monitoring project risks and managing project resources and scope.  
• Develop and drive standard processes for cost/resource/schedule/risk management across large programme(s) and/or portfolio(s). 
• Impart knowledge to PMO Analysts on their respective portfolios, quality assurance and overall delivery and aligned the Portfolio ways of working 

Requirement

• 4 to 6of exp as a PMO Analyst managing IT projects
• Develop an understanding of complex IT landscapes with diverse technologies supporting end to end business processes in the Oil & Gas industry.  
• Virtual working in a global environment with culturally diverse teams across geographies and time zones.  
• Managing multiple delivery priorities and multiple demand requests.  
• Working with multiple stakeholders in various internal organizations.  
• Contribute to Organizational initiatives, PMO Standardization of activities across Projects and Programs 
• Contribute towards CI Initiatives related to the processes for faster turn around time towards recurring activities.